Terms & Conditions - Colin Tedder Photography

Terms & Conditions

It is mutually agreed that the following terms and conditions form an integral part of this contract/invoice and that no variation or modification of this contract shall be effective unless accepted by Colin Tedder Photography (also called “the Photographer”) in writing.


Colin Tedder Photography will provide photographic services for the event(s) described in the booking form. Unless otherwise noted, we will provide one photographer to take photographs using digital camera equipment, producing “Digital Images” in high-resolution .JPG format. In addition to the primary photographer assigned, Colin Tedder Photography may use additional photographers and/or assistants at its discretion. Images will also be made available for purchase over the Internet (password protected web gallery upon request). The Internet Photo Gallery will be online for up to three (3) month and will be removed at the discretion of Colin Tedder Photography


The balance of the payment for the services contracted for must be paid for 30 days before the event date. Payment for additional photographs and albums is made when these are ordered. Any bank charges incurred due to returned cheques will be debited to the Client. If you book an unlimited package with Colin Tedder Photography at least 50% of the balance is due prior to the event. The remainder is due on the night. Unlimited print package is limited only buy the number of print our printers can produce in the allotted time (around 200 prints an hour). ON-SITE printing (Guests pay per print) all prints printed on the night will be paid for as printed. Charity events - Colin Tedder Photography can waiver the £200 booking fee if you have 100 guests or more attending your event. If the number of guests drops below the 100 required prior to the event or less than 100 attend on the night you may be asked to pay the full booking fee of £200.


In the event of the Client cancelling a booking for wedding photography Colin Tedder Photography reserves the right to charge a cancellation fee in accordance with the following scale: The deposit will be charged, if cancelled more than 12 months prior to the event date.

25% of the agreed fee if cancelled between six and twelve months prior to the event date.

50% of the agreed fee if cancelled less than 6 months prior to the event date.

100% of the agreed fee if cancelled within 7 days of the event date.

Should the cancelled event/wedding turn out to be a postponement, then subject to availability on a new date, monies other than the booking fee may be applied to the new event/wedding. In the event of Colin Tedder Photography having to cancel photographing the event/wedding, due to illness, accident or act of God, any fees paid, including the deposit, will be returned to the Client. In this instance Colin Tedder Photography will also do their utmost to provide an alternative photographer from their list of professional contacts.


The Client hereby grants to Colin Tedder Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the Client or in which the Client may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases Colin Tedder Photography and its legal representatives and assigns from all claims and liability relating to said photographs. Colin Tedder Photography will ask permission from the Client to publish a photograph for commercial purposes, and the Client has the right to refuse this publishing.


The photographer will perform a standard amount of retouching to take the photographs to a quality of which he is proud. Further retouching, digital manipulation and artist finishing is available to the client as an optional extra.


Weather permitting, the photographs will be taken as agreed. In the event of inclement weather the photographer, in co-operation with the Client, will make the necessary changes to the schedule and will do their best to produce coverage of the event/wedding within the time allocated to them. Similarly, when delays occur due to circumstances outside their control, the photographer will stay on beyond the agreed time but may charge a small additional fee for extra time involved.


Colin Tedder Photography cannot be held responsible for the lack of coverage caused by the bride, bridegroom or other members of the wedding party not being ready on time, nor by restrictions placed on the photographer by officials of the church, register office or licensed marriage venues. Colin Tedder Photography does not guarantee any specific picture nor to include any specific background, location, props, or arrangement, although every effort will be made to interpret the Client’s wishes. Colin Tedder Photography is limited by the guidelines of the ceremony official or reception site management. The Client agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is the Client’s responsibility. Colin Tedder Photography will offer technical recommendations only.


Owing to photo-chromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibres, it is sometimes impossible to record on camera the exact colour of materials as perceived by the human eye. When processing images, Colin Tedder Photography will endeavour to achieve a pleasing overall colour balance based on natural flesh tones. It is understood that some colours may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor.


Although great care will be taken with the Images, this contract limits the entire liability for any claim, loss, injury or failure to deliver Images, to the return of any fees paid by the Client/Clients Guests under this contract. In the unlikely event of personal illness or other unforeseen circumstances beyond the control of Colin Tedder Photography arise, Colin Tedder Photography reserve the right to cancel our services and issue a full refund of any deposits that may have been paid. Every effort will be made to find replacement cover for you event before we cancel. Colin Tedder Photography is not responsible or liable for any other damages beyond the amount of this contract. In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss. The unlimited print package is limited only buy the number of print our printers can produce in the allotted time (around 200 prints an hour).


The copyright in all photographs created by Colin Tedder Photography shall remain there property in accordance with the Copyright, Design and Patents Act 1988. The Client(s) shall have no right to reproduce, nor to authorise the reproduction of, by any means whatsoever, any photographs created by Colin Tedder Photography without there permission. This includes photocopying, scanning into computer, photographing with a film or electronic camera, including a video camera, and producing either a hard copy on paper, film, or similar medium, and also recording an electronic image on a computer hard disc, or any tape, disk or other recording medium. Nor is it permitted to transmit or allow to be transmitted such images by cable, radio waves or the internet. The Client(s) hereby acknowledges that infringement of The client hereby allows the photographer/s to display any images included in this contract in their studios, portfolios, literature, wedding, exhibitions and advertising. No use of the images will be made by the photographer/s for other commercial reason except with the written permission of the client. copyright is unlawful and may be a criminal offence. Colin Tedder Photography accepts no responsibility for the quality and colour reproduced from third party printers of images taken from Copyright free images supplied, due to variations in paper and third party printing processes and profiles. All negatives and electronic images created by Colin Tedder Photography shall remain the property of Colin Tedder Photography who will undertake to store all such negatives safely and make them available for future reproduction. Photographic prints will become and remain the property of the Client(s). However the Client(s) specifically acknowledge that ownership of prints does not imply ownership of the copyright in the images on them, or any right to reproduce, or authorise the reproduction of, such images.

I have read this booking form and agree to abide by the terms of agreement set out in it. I understand that the terms of this agreement cannot be changed unless agreed by both parties in writing. The booking of Colin Tedder Photography I agree to all the terms and conditions unless changes agreed by both parties prior to the booking.

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